Saturday, August 23, 2014  
Account Login  
Username
Password

  need help?  
 
Search By Keyword
Breaking News Alerts
Email Alerts
Email Address
Text Alerts
Mobile Number
 )  - 
Mobile Provider
standard messaging rates apply
What is your favorite color?
What is your favorite color?




 

View All Categories
Search  
Notices
NOTICE TO BIDDERS CITY OF SENATOBIA Notice is hereby given that the Mayor and Board of Aldermen of the City of Senatobia, Mississippi, will receive sealed bids until the hour of 3:00 P.M., Friday, September 5, 2014, at the office of the City Clerk, 133 North Front Street, Senatobia, Mississippi, and at which time said bids will be publicly opened and read aloud for the sale of the following surplus property: 1997 Ford Taurus, VIN: 1FALP52U6VA239307 A minimum bid of $1,000.00 will be considered. To arrange for inspection of this vehicle, contact Robert Brownlee, Assistant Police Chief, Senatobia Police Department, 131 Front Street, Senatobia, Mississippi, telephone 662-562-5643. Please send all bids to Karen VanSickle, City Clerk, P. O. Box 1020, Senatobia, MS 38668. Bidder should clearly show on the outside of the bid envelope which vehicle they are bidding on and 9/05/2014. The Mayor and Board of Aldermen reserve the right to reject any and/or all bids and to waive any technicalities therein. Done by Order of the Mayor and Board of Aldermen this the 17th day of June, 2014. Karen VanSickle City Clerk Publish: 8/19/14 & 8/26/14
8/23/2014
NOTICE TO BIDDERS CITY OF SENATOBIA Notice is hereby given that the Mayor and Board of Aldermen of the City of Senatobia, Mississippi, will receive sealed bids until the hour of 3:00 P.M., Friday, September 5, 2014, at the office of the City Clerk, 133 North Front Street, Senatobia, Mississippi, and at which time said bids will be publicly opened and read aloud for the sale of the following surplus property: 2002 Oldsmobile-Alero, VIN: 1G3NL52F2C295237 A minimum bid of $1,000.00 will be considered. To arrange for inspection of this vehicle, contact Robert Brownlee, Assistant Police Chief, Senatobia Police Department, 131 Front Street, Senatobia, Mississippi, telephone 662-562-5643. Please send all bids to Karen VanSickle, City Clerk, P. O. Box 1020, Senatobia, MS 38668. Bidder should clearly show on the outside of the bid envelope which vehicle they are bidding on and 9/05/2014. The Mayor and Board of Aldermen reserve the right to reject any and/or all bids and to waive any technicalities therein. Done by Order of the Mayor and Board of Aldermen this the 17th day of June, 2014. Karen VanSickle City Clerk Publish: 8/19/14 & 8/26/14
8/23/2014
ADVERTISEMENT TO BID Sealed bids will be received by the Mayor and Board of Aldermen of the City of Senatobia in the Senatobia City Hall, 133 N. Front St. in Senatobia, Mississippi until 2:00 PM, September 16, 2014 and shortly thereafter publicly opened and read aloud for: Gas Relocation for the City of Senatobia MDOT Weigh-In Motion Truck Scale Facilities on I-55 Project No. NH-0055-04(079) Tate County, MS Contract time is 60 Working Days. Contractor shall commence work on or before a date to be stipulated in the Notice to Proceed. Should no award be made within forty-five (45) calendar days after opening of proposals, all proposals may be rejected and all proposal guaranties returned, unless the lowest responsible bidder, at the request of the Mayor and Board of Aldermen of the City of Senatobia, agrees in writing to a longer delay. Plans and Specifications are on file at the Senatobia Public Works Department, 405 Strayhorn Street, Senatobia, MS 38668, and Elliott & Britt Engineering, P.A., 823 North Lamar Blvd./P.O. Box 308, Oxford, Mississippi, 38655. Plans and proposals may be secured from Elliott & Britt Engineering, P.A., located at 823 North Lamar Blvd./P.O. Box 308, Oxford, Mississippi 38655, Telephone (662) 234-1763. These are available upon payment of $105.00 for the Plans, Proposal and Contract Documents, none of which is refundable. Bid bond, signed or countersigned by a Licensed Mississippi Agent, or Mississippi Non-Resident Agent licensed to do business in the State of Mississippi, with Power of Attorney attached, or Cashier's check or Certified check for five percent (5%) of the total bid, payable to the Mayor and Board of Aldermen of the City of Senatobia, must accompany each proposal. Bidders are hereby notified that any proposal accompanied by letters qualifying in any manner the condition under which the proposal is tendered will be considered an irregular bid, and such proposals may not be considered in making the award. The Mayor and Board of Aldermen of the City of Senatobia reserves the right to waive any irregularities and to reject any and all bids if considered not in the best interest of the City of Senatobia. BY: /s/ Alan Callicott, Mayor City of Senatobia, Mississippi Dates of Advertisement: August 12, 2014 & August 19, 2014
8/23/2014
8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 1 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3010 AZ COMMERCIAL 274.35 3011 A. RIFKIN CO. 586.46 3012 A-1 SEPTIC TANK & DRAIN SVC 225.00 3013 SENATOBIA FAMILY PRACTICE PC 2770.00 3014 ADAPTS ELECTRONIC MONITORING 506.85 3015 AIRE-MASTER OF N MISSISSIPPI 63.00 3016 ALCORN COUNTY 270.00 3017 ANDA INC 1665.09 3018 BEST WADE PETROLEUM, INC 517.75 3019 BAILEY AUTO SUPPLY 80.96 3020 FIRST SECURITY BANK-CORP TRUST 99926.15 3021 BENNIE'S AUTO REPAIR 223.45 3022 BETHANY A TARPLEY 250.00 3023 BMH DESOTO 5277.95 3024 BOB BARKER CO. 681.49 3025 CALDWELL INSURANCE 257.00 3026 CALVIN DELAP 120.00 3027 CANDACE FERGUSON 6.41 3028 RUSSELL CARSON 120.00 3029 MIKE BAKER 650.00 3030 CHARLES CROUTHER 120.00 3031 MS COURT COLLECTION-MCC 3087.73 3032 CITY OF SENATOBIA 389.02 3033 CITY OF SENATOBIA - UTILITIES 3353.80 3034 COMPLETE COMPUTERS** 680.00 3035 COUGAR CHEMICAL CO. 211.40 3036 AT&T COMMUNICATION SYSTEMS SE 66.22 3037 AT&T MOBILITY 795.72 3038 WAYNE CROCKETT, CHANCERY CLERK 485.66 3039 MICHELLE HABERSTROH 100.80 3040 DATA SYSTEMS MANAGEMENT, INC. 3180.95 3041 DAVID L CALDER 250.00 3042 DESOTO COUNTY BOARD OF SUPERVI 165.00 3043 DESOTO COUNTY MS 88515.00 3044 DESOTO COUNTY CHANCERY CLERK** 2144.71 3045 DISTRICT ATTORNEY'S OFFICE 900.00 3046 DIPSTIX #61 102.80 3047 DR. PRAVIN PATEL 475.00 3048 ES&S ELECTION SYSTEM & SOFTWAR 1455.00 3049 ERNEST E. LENTZ 455.99 3050 EDWARD L. (EDDIE) HADSKEY 701.22 3051 F. O. GIVENS & COMPANY 8430.00 3052 FANT'S TELPHONE SERVICE,LLC. 377.50 3053 FIRST REGIONAL LIBRARY 14000.00 3054 FLOIED FIRE EXTINGUISHER & 883.80 3055 FLOWERS BAKING CO OF BATESVILL 772.80 3056 FORESMAN LAWN CARE 192.00 3057 FUELMAN 9350.89 3058 GALLS/QUARTERMASTER 359.44 3059 GATEWAY TIRE & SERVICE CENTER 206.75 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 2 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3060 GINGER M MILLER 1800.00 3061 GGA ADMINISTRATORS 75.00 3062 GOODYEAR WHOLESALE TIRE CENTER 854.20 3063 GRAYBAR ELECTRIC CO 159.18 3064 GREG GRAVES, D.D.S. 169.00 3065 JUSTICE SOFTWARE 573.00 3066 HURON SMITH OIL CO., INC. 27823.61 3067 SYSCO FOOD SERVICES 11196.66 3068 E. RUFUS WARREN 343.93 3069 LINNIE H MCMASTER 120.00 3070 TOTALFUNDS BY HASLER 8000.00 3071 D & M OFFICE EQUIPMENT, INC 127.00 3072 HEROGEAR LLC 1485.00 3073 DONALD R KELLEY 120.00 3074 JULIE F MIMS 2056.80 3075 HARLOW LAW FIRM 987.92 3076 HOWELL AUTO PARTS, INC. 243.11 3077 IBM CORPORATION 1159.20 3078 IHS PHARMACY 2985.96 3079 INTEGRATED COMMUNICATIONS,INC 332.00 3080 JAMES TAYLOR 360.00 3081 COMPUTER SOLUTIONS OF NORTH MS 200.00 3082 KATHERINE SANFORD 278.40 3083 LAMAR AND HANNAFORD, P. A. 3869.62 3084 FASTENAL 132.00 3085 LAWRENCE PRINTING CO, INC. 1597.16 3086 LESLEY L. SPENCE, CSR 1400.00 3087 LEGAL DIRECTORIES PUBLISHING 58.75 3088 LOWE'S HOME CENTERS,INC. 759.35 3089 LOWE'S BUSINESS ACCOUNT** 1402.62 3090 MORGAN & THORNBURG SERVICE SO 10779.00 3091 MAINLINE OFFICE PRODUCTS,INC * 3731.25 3092 MARTEL ELECTRONICS, INC***** 144.00 3093 MAY'S PHARMACY 140.41 3094 MEDSTAT EMS INC 24500.00 3095 MCCRARY'S FURNITURE 624.00 3096 MEMPHIS STONE & GRAVEL CO. 274.51 3097 MID-SOUTH IMAGING & THERAPEUUE 75.00 3098 NEXAIR 164.76 3099 MID-SOUTH UNIFORM & SUPPLY 15.50 3100 MOMAR 764.75 3101 ENTERGY 19620.65 3102 MYERS TIRE-MEMPHIS 122.17 3103 NORTH OAK REGIONAL MEDICAL CEN 264.50 3104 STAPLES ADVANTAGE 455.88 3105 NORTH MS POLICE SUPPLY & UNIFO 170.00 3106 BESTCHANCE, INC 653.18 3107 NORTHWEST MISS COMM COLLEGE 606.73 3108 O'REILLY AUTO PARTS 106.23 3109 MISSISSIPPI STATE UNIVERSITY 929.34 3110 PANOLA PAPER CO 2617.73 3111 PANOLA COUNTY SHERIFF'S DEPT 18.61 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 3 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3112 PETTY CASH - SHERIFF'S DEPT. 909.05 3113 PREMIUM REFRESHMENT-CLEAR MT 73.20 3114 POWER EQUIPMENT COMPANY 153000.00 3115 PURYEAR LUMBER CO. 215.53 3116 RJ YOUNG CO INC 917.92 3117 RONALD ROSS JR 453.55 3118 ROSS MOTOR CO. 10336.69 3119 RSS COMPUTER SERVICES 402.50 3120 SAFETY QUIP 78.00 3121 SENATOBIA ARMORY FUND 250.00 3122 SENATOBIA RAPID LUBE 32.38 3123 SENATOBIA CITY SCHOOLS 1369.87 3124 SHAPIRO UNIFORMS 366.50 3125 SHEILA D MCKINNEY 513.60 3126 SHRED-IT USA-MEMPHIS 120.36 3127 SIRCHIE FINGER PRINT LAB INC 36.25 3128 S AND H OFFICE PRODUCTS, INC. 704.20 3129 SLOCUM LAW FIRM, PLLC 200.00 3130 STATE OF MISSISSIPPI 12.00 3131 STRAYHORN WATER ASSOC. 15.00 3132 TALLAHATCHIE VALLEY 72.98 3133 TATE COUNTY DEPARTMENT OF 100.00 3134 TATE COUNTY FAIR ASSOC 1000.00 3135 TATE COUNTY COOPERATIVE 7.50- 3136 THE DEMOCRAT 7119.04 3137 TATE COUNTY HEALTH DEPT. 5586.00 3138 TATE COUNTY SCHOOLS 6993.84 3139 WILL HANCOCK PEST CONTROL,LLC 560.95 3140 TEC OF JACKSON 3840.54 3141 THOMAS P. "PAT" KIZZIAH 875.00 3142 THE COMPANY NURSE, LLC 331.61 3143 TIFCO INDUSTRIES 711.94 3144 TOWN OF COLDWATER 175.87 3145 TRANE 20153.88 3146 TRI-STAR COMPANIES, INC 263.75 3147 TROY COBERN 10.00 3148 TRUE VALUE BUILDING MATERIALS 13.98 3149 VASCULAR ACCESS OF MEMPHIS PLL 52.00 3150 VEAZEY LUMBER CO., INC. 546.67 3151 VISA-4051 195.00 3152 VISA-4028 877.69 3153 VISA-8177 163.53 3154 WADE INC. 52.70 3155 WALMART COMMUNITY BRC 643.11 3156 WALTER CURTIS CO., INC 42.00 3157 WAYNE CROCKETT, CHANCERY CLERK 888.00 3158 GRAHAM EQUIPMENT COMPANY 661.26 3159 XEROX CORP-DALLAS 60.01 3160 U S POSTMASTER 370.00 3161 F&E CHECK PROTECTION SYS 272.50 3162 BUTLER,SNOW,OMARA,STEVENS 1500.00 3163 JENNIFER MORGAN 250.00 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 4 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3164 HERITAGE MUSEUM FOUNDATION 600.00 3165 LCA BANK CORPORATION 332.99 3166 BREVARD EXTRADITIONS, INC 595.68 *** FUND TOTALS *** 001 GENERAL FUND 620040.40 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 5 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3167 MAINLINE OFFICE PRODUCTS,INC * 19.10 3168 ENTERGY 99.88 3169 S AND H OFFICE PRODUCTS, INC. 176.60 3170 TALLAHATCHIE VALLEY 51.04 3171 U. S POSTMASTER 46.00 *** FUND TOTALS *** 004 EMERGENCY 911 FUNDS 392.62 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 6 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3172 WILLIAM M. BRYANT 5000.00 3173 MAINLINE OFFICE PRODUCTS,INC * 133.61 3174 TECHNICAL SERVICE INDUSTRIES, 1100.00 *** FUND TOTALS *** 005 REAPPRAISAL FUND 6233.61 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 7 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3175 THOMSON REUTER - WEST 959.48 *** FUND TOTALS *** 104 LAW LIBRARY 959.48 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 8 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3176 HANCOCK BANK 13116.30 *** FUND TOTALS *** 110 AMBULANCE FUND 13116.30 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 9 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3177 DISTRICT 2 ROAD FUND 250.00 3178 DISTRICT 4 ROAD FUND 250.00 3179 LIBERTY TIRE RECYCLING, INC 1272.00 3180 HOWELL AUTO PARTS, INC. 37.52 3181 TEC OF JACKSON 47.43 3182 TRI-STATE TRUCK CENTER,INC** 109.49 3183 U. S. POSTMASTER 98.00 *** FUND TOTALS *** 112 GARBAGE DISPOSAL FUND 2064.44 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 10 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3184 MS DEVELOPMENT AUTHORITY 3409.17 3185 LARRY L. SOWELL 117.00 3186 VISA-8169 62.90 *** FUND TOTALS *** 121 VOLUNTEER FIRE DEPARTMENT 3589.07 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 11 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3187 AMERICAN DIESEL SERVICE 291.72 3188 MIKE BAKER 150.00 3189 COLD MIX,INC 1404.20 3190 DESOTO COUNTY COOP. 29.90 3191 G & C SUPPLY CO., INC. 274.00 3192 HOOD EQUIPMENT CO 456.43 3193 HOWELL AUTO PARTS, INC. 119.50 3194 MEMPHIS STONE & GRAVEL CO. 1648.08 3195 MID-SOUTH AG EQUIPMENT,INC 191.39 3196 NATUR CHEM, INC. 4725.00 3197 STATELINE TURF & TRACTOR INC 7.67 3198 STRAYHORN WATER ASSOC. 15.00 3199 TALLAHATCHIE VALLEY 94.32 3200 TEC OF JACKSON 47.43 3201 TOOL CENTRAL-DARRAGH COMPANY 499.99 3202 WADE INC. 155.83 3203 GRAHAM EQUIPMENT COMPANY 15.48 *** FUND TOTALS *** 151 DISTRICT 1 ROAD 10125.94 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 12 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3204 ARKABUTLA WATER ASSOC. 37.92 3205 BAILEY AUTO SUPPLY 231.01 3206 BENNETT TRACTOR 430.00 3207 DELTA TRACTOR CO.,INC 93.80 3208 HURON SMITH OIL CO., INC. 1252.80 3209 HOOD EQUIPMENT CO 13.91 3210 HOWELL AUTO PARTS, INC. 279.64 3211 LEHMAN-ROBERTS COMPANY 38948.99 3212 MMC MATERIALS INC 1728.00 3213 R.W.GRAVEL 2160.00 3214 TALLAHATCHIE VALLEY 43.60 3215 WADE INC. 412.96 3216 GRAHAM EQUIPMENT COMPANY 18.71 3217 D. M. YOUNT 120.00 3218 INDIA SMITH 800.00 *** FUND TOTALS *** 152 DISTRICT 2 ROAD 46571.34 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 13 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3219 ACC REBUILDERS, INC 220.63 3220 BAILEY AUTO SUPPLY 6.35 3221 DELTA TRACTOR CO.,INC 333.80 3222 MMC MATERIALS INC 270.00 3223 ENTERGY 78.49 3224 NATUR CHEM, INC. 1195.00 3225 TATE COUNTY COOPERATIVE 90.75 3226 TEC OF JACKSON 193.81 3227 WADE INC. 262.24 3228 GRAHAM EQUIPMENT COMPANY 92.67 3229 D. M. YOUNT 60.00 *** FUND TOTALS *** 153 DISTRICT 3 ROAD 2803.74 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 14 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3230 BEN'S AUTO REPAIR 446.26 3231 DELTA TRACTOR CO.,INC 144.00 3232 EDDIE HIGGONBOTTOM 300.00 3233 GATEWAY TIRE & SERVICE CENTER 7.91 3234 HOWELL AUTO PARTS, INC. 170.95 3235 J & J CONCRETE 480.00 3236 MEMPHIS STONE & GRAVEL CO. 70.41 3237 ENTERGY 113.12 3238 NATUR CHEM, INC. 155.00 3239 PURYEAR LUMBER CO. 11.98 3240 TRI-STATE TRUCK CENTER,INC** 167.73 3241 VULCAN CONSTRUCTION MATERIALS 8612.82 3242 WADE INC. 463.53 3243 GRAHAM EQUIPMENT COMPANY 4.27 3244 WREN BODY WORKS, LLC 2506.00 *** FUND TOTALS *** 154 DISTRICT 4 ROAD 13653.98 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 15 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3245 ACC REBUILDERS, INC 159.14 3246 BEST WADE PETROLEUM, INC 114.60 3247 C. W. WHITE, INC. 4462.33 3248 AT&T MOBILITY 70.44 3249 DELTA TRACTOR CO.,INC 431.50 3250 GATEWAY TIRE & SERVICE CENTER 1478.13 3251 HOOD EQUIPMENT CO 232.87 3252 HOWELL AUTO PARTS, INC. 455.32 3253 FASTENAL 271.50 3254 MEMPHIS STONE & GRAVEL CO. 7114.18 3255 MID-SOUTH AG EQUIPMENT,INC 190.30 3256 MMC MATERIALS INC 1800.00 3257 ENTERGY 183.79 3258 PANOLA PAPER CO 30.40 3259 TEC OF JACKSON 50.11 3260 TODD'S FEED & HARDWARE 1.75 3261 GRAHAM EQUIPMENT COMPANY 7.19 3262 D. M. YOUNT 360.00 *** FUND TOTALS *** 155 DISTRICT 5 ROAD 17413.55 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 16 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3263 G & O SUPPLY CO.INC. 872.40 *** FUND TOTALS *** 163 DIST 3 BRIDGE FUND 872.40 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 17 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3264 G & O SUPPLY CO.INC. 3116.64 3265 JWH EQUIPMENT, LLC 1600.00 *** FUND TOTALS *** 164 DIST 4 BRIDGE FUND 4716.64 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 18 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3266 G & O SUPPLY CO.INC. 3264.48 *** FUND TOTALS *** 165 DIST 5 BRIDGE FUND 3264.48 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 19 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3267 BANCORPSOUTH EQUIPMENT FINANCE 6228.49 3268 CROWS TRUCK SERVICE 576.06 3269 HOWELL AUTO PARTS, INC. 50.37 3270 J & J MAINTENANCE SUPPLY 311.60 3271 FASTENAL 14.71 3272 STEEPLETON TIRE CO. 1345.40 3273 MAINLINE OFFICE PRODUCTS,INC * 5.22 3274 RIVERCITY HYDRAULICS INC 70.98 3275 TEC OF JACKSON 47.43 3276 WASTE MANAGEMENT 15734.50 3277 TRI-STATE TRUCK CENTER,INC** 238.29 3278 TUCKER TIRE 1770.00 3279 GRAHAM EQUIPMENT COMPANY 185.04 3280 U. S. POSTMASTER 2000.00 *** FUND TOTALS *** 440 SOLID WASTE MANAGEMENT 28578.09 8/13/2014 TATE COUNTY BOARD SUPERVISORS PAGE 20 7:11:05 CLAIMS SUMMARY FOR: 8/2014 APCSCPR FOR THE PERIOD ENDED AUGUST 07, 2014 CLAIM # VENDOR NAME AMOUNT 3281 MISS DEPT OF PUBLIC SAFETY 468.25 3282 LYNN FITCH, STATE TREASURER 11782.50 *** FUND TOTALS *** 651 JUDICIAL ASSESSMENT CLEARING 12250.75 *** DOCKET TOTALS *** 786646.83 I CERTIFY THAT THE BOARD HAS EXAMINED EACH CLAIM ON THE AUGUST, 2014 DOCKET AND THE BILLS THEY REPRESENT AND FINDS EACH OF THE ABOVE DUE AND PAYABLE AND DIRECT THE CLERK TO ISSUE WARRANTS ON THE RESPECTIVE FUNDS. THIS THE 07TH DAY OF AUGUST 2014 PRESIDENT
8/23/2014
PUBLIC NOTICE In accordance with Section 7-7-213, Miss. Code Ann. (1972), notice is hereby given that a copy of the 2011 audit of Tate County is on file in the Chancery Clerk's Office of Tate County. In accordance with Section 7-7-221, Miss. Code Ann. (1972), the following synopsis of the governmental funds of Tate County audit for fiscal year ending 9/30/11 is provided in the format prescribed by the State Auditor: Revenues 10/1/10 to 9/30/11 $13,392,129 Expenditures 10/1/10 to 9/30/11 $17,043,957 Cash & Investments 9/30/11 $ 3,842,017 A copy of the audit report containing all findings and recommendations as well as exceptions, if applicable, can be obtained for $15.00 or, if available on the OSA website, $25.00 by writing to the Office of the State Auditor, Post Office Box 956, Jackson, MS 39205. The website address is: www.osa.state.ms.us. A copy of the audit report is also on file and available for public inspection at the Senatobia Public Library located at 222 South Ward Street, Senatobia, Mississippi, and the Coldwater Public Library, East Central Street, Coldwater, Mississippi. In accordance with Section 31-7-115, Miss. Code Ann. (1972), the audit report of the county purchase clerk and inventory control clerk is published: INDEPENDENT AUDITOR’S REPORT ON CENTRAL PURCHASING SYSTEM, INVENTORY CONTROL SYSTEM AND PURCHASING CLERK SCHEDULES (REQUIRED BY SECTION 31-7-115, MISS. CODE ANN. (1972) Members of the Board of Supervisors Tate County, Mississippi We have examined Tate County, Mississippi’s (the County) compliance with establishing and maintaining a central purchasing system and inventory control system in accordance with sections 31-7-101 through 31-7-127, Miss. Code Ann. (1972) and compliance with the purchasing requirements in accordance with the bid requirements of Section 31-7-13, Miss. Code Ann. (1972) during the year ended September 30, 2011. The Board of Supervisors of Tate County, Mississippi is responsible for the County’s compliance with those requirements. Our responsibility is to express an opinion on the County’s compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the County’s compliance with those requirements and performing other procedures as we considered necessary in the circumstances. We believe our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the County’s compliance with specified requirements. The Board of Supervisors of Tate County, Mississippi, has established centralized purchasing for all funds of the county and has established an inventory control system. The objective of the central purchasing system is to provide reasonable, but not absolute, assurance that purchases are executed in accordance with state law. Because of inherent limitations in any central purchasing system and inventory control system, errors or irregularities may occur and not be detected. Also, projection of any current evaluation of the system to future periods is subject to risk that procedures may become inadequate because of changes in conditions or the degree of compliance with the procedures may deteriorate. The results of our audit procedures disclosed instances of noncompliance with the aforementioned code sections. These instances of noncompliance were considered in forming our opinion on compliance. Our findings and recommendation and your responses are disclosed below: Inventory Control Clerk 1. Finding Section 31-7-107, Miss. Code Ann. (1972), requires the Inventory Control Clerk to perform physical inventories and file inventory reports with the Board of Supervisors by October 1st with copies being forwarded to the Offices of the State Auditor by October 15th. The Chancery Clerk did have a copy of the inventory report, but there was no evidence of it being filed with the Board of Supervisors or the Office of the State Auditor. Recommendation Implement procedures to ensure proper filing and due date requirements are meet. Response We plan to fully comply with this requirement. Purchase Clerk 2. Finding Section 31-7-103, Miss. Code Ann. (1972), requires a purchase requisition, purchase order and receiving report for all purchases over $500, except for items enumerated by the Office of the State Auditor under the authority of Section 31-7-113, Miss. Code Ann. (1972). Of the items tested eight purchases were made without proper requisitions and purchase orders as required by Section 31-7-103, Miss. Code Ann. (1972). The Board of Supervisors properly withheld payment from the vendor until a judgement was obtained by a court of competent jurisdiction. Recommendation The Board of Supervisors should establish corrective policy and procedures to ensure that all purchases are made in accordance with the central purchasing system laws. Response We have every intention of following the central purchasing system requirements and take careful steps to prevent this from reoccurring. 3. Finding Section 31-7-13, Miss. Code Ann. (1972), states purchases over $5,000 but not more than $50,000, exclusive of freight and shipping, may be made without advertising for bids as long as two competitive written bids have been obtained except for items excluded by Section 31-7-13(m), Miss. Code Ann. (1972). Of the items tested one purchase was made without proper competitive bids as required by Section 31-7-13, Miss. Code Ann. (1972). The Board of Supervisors properly withheld payment from the vendor until a judgement was obtained by a court of competent jurisdiction. Recommendation The Board of Supervisors should establish corrective policy and procedures to ensure that all purchases are made in accordance with the central purchasing system laws. Response We take care to have the required competitive quotes in place prior to a purchase. In the event that the required process is not followed, we secure a court order prior to payment. In our opinion, except as explained in the third paragraph and except for the noncompliance referred to in the preceding paragraphs, Tate County, Mississippi, complied, in all material respects, with state laws governing central purchasing, inventory and bid requirements for the year ended September 30, 2011. The accompanying schedules (1) Purchases not made from the lowest bidder, (2) Emergency Purchases, and (3) Purchases Made Noncompetitively from a Sole Source are presented in accordance with Section 31-7-115, Miss. Code Ann. (1972). The information contained on these schedules has been subjected to procedures performed in connection with are aforementioned examination of the purchasing system and, in our opinion, is fairly presented when considered in relation to that examination. Tate County’s responses to the findings included in this report were not audited and, accordingly, we express no opinion on them. This report is intended for the use in evaluating the central purchasing system and inventory control system of Tate County, Mississippi, and is not intended to be and should not be relied upon for any other purpose. However, this report is a matter of public record and its distribution is not limited. /s/F.O. Givens & Co. F.O. Givens & Co. Certified Public Accountants May 23, 2014 TATE COUNTY Schedule 1 Schedule of Purchases Not Made Form the Lowest Bidder For the Year Ended September 30, 2011 Date Item Purchased Bid Accepted Vendor Lowest Bid Reason for Accepting Other Than the Lowest Bid Our test results did not identify any purchases not made from the lowest bidder. TATE COUNTY Schedule 2 Schedule of Emergency Purchases For the Year Ended September 30, 2011 Date Item Purchased Amount Paid Vendor Reason for Emergency Purchase Our test results did not identify any emergency purchases. TATE COUNTY Schedule 3 Schedule of Purchases Made Noncompetitively From a Sole Source For the Year Ended September 30, 2011 Date Item Purchased Amount Paid Vendor Our tests did not identify any purchases made noncompetitively from a sole source. LIMITED INTERNAL CONTROL AND COMPLIANCE REVIEW MANAGEMENT REPORT Members of the Board of Supervisors Tate County, Mississippi In planning and performing our audit of the financial statements of Tate County, Mississippi for the year ended September 30, 2011, we considered Tate County, Mississippi’s internal control to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide assurance on internal control. In addition, for areas not considered material to Tate County, Mississippi’s financial reporting, we have performed some additional limited internal control and state legal compliance review procedures as identified in the state legal compliance audit program issued by the Office of the State Auditor. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the county’s compliance with these requirements. Accordingly, we do not express such an opinion. This report does not affect our report dated May 23, 2014, on the financial statements of Tate County, Mississippi. Due to the reduced scope, these review procedures and compliance tests cannot and do not provide absolute assurance that all state legal requirements have been complied with. Also, our consideration of internal control would not necessarily disclose all matters within internal control that might be a weakness. In accordance with Section 7-7-211, Miss. Code Ann. (1972), the Office of the State Auditor, when deemed necessary, may conduct additional procedures and tests of transactions for this or other fiscal years to ensure compliance with legal requirements. The results of our review procedures and compliance tests identified certain immaterial instances of noncompliance with state laws and regulations that are opportunities for strengthening internal controls and operating efficiency. Our findings and recommendations and your responses are disclosed below: County Administrator 1. Monthly report of expenditures and liabilities incurred against budget should be submitted to Supervisors. Finding Section 19-11-23, Miss. Code Ann. (1972), requires a monthly report of expenditures and liabilities incurred against each budget item for the preceding month and fiscal year to date, together with the unexpended balance of each budget item in each fund, to be submitted to the Board of Supervisors. The clerk of the board did not submit the monthly report to the Board of Supervisors. Recommendation The County Administrator should submit the required monthly report. County Administrator’s Response We plan to fully comply with this requirement. 2. Recommended chart of accounts should be used. Finding Pursuant to Section 7-7-211 Miss. Code Ann. (1972), the Office of the State Auditor has recommended a chart of accounts to be used to record transactions on the County’s records. This chart of accounts is not being used. Recommendation Implement the recommended chart of accounts. County Administrator’s Response When we open new account, we use the recommended account numbers. We plan to reset all of the account numbers when we switch to another general ledger computer system. 3. PERS 4B forms should be filed within five days of hire of a PERS retiree. Finding According to Section 25-11-127 of Miss. Code Ann. (1972), the Public Employees Retirement System (PERS) requires that it be notified within 5 days when any current retiree receiving retirement benefits form PERS is hired by the County as an employee. The County did not notify PERS when hiring all retirees receiving benefits or did not meet the five day deadline. Recommendation The County should ensure PERS is notified using proper forms and meet time deadlines when hiring retirees. County Administrator’s Response We plan to fully comply with this requirement. Chancery Clerk 4. Collateral Reports should be filed and reconciled. Finding Section 27-105-5 (6) (b) Miss. Code Ann. (1972), states not later than thirty days following its fiscal year end, a public depositor shall notify the State Treasurer of its official name, address, federal tax identification number, and provide a listing of all accounts that it had with qualified public depositories, including the deposit balances in those accounts, as of its fiscal year end. The Chancery Clerk did not send the required annual reports of deposit accounts to the State Treasurer’s Office nor is the County reconciling the State Treasury Collateral Sufficiency reports to the County’s cash balances. As a result, the collateral reserved by the State Treasurer may not be sufficient for Tate County’s cash balances. Recommendation The Chancery Clerk should send an annual report of the County’s accounts to the State Treasurer’s Office no later than October 31st and should reconcile the State Treasury Collateral Sufficiency reports to the County’s cash balance. Chancery Clerk’s Response We plan to fully comply with this requirement. 5. Receipts for credit card usage should be obtained and monthly report should be filed with Supervisors Finding Section 19-3-68, Miss. Code Ann. (1972), specifies the requirements governing the use of a county credit card for travel. County credit cards can only be used for expenses incurred while on official travel status for the county. The Chancery Clerk or Purchase Clerk shall maintain complete records of all credit card numbers and all receipts and other documents relating to the use of such credit cards. The supervisors and other county employees shall furnish receipts for the use of such credit cards each month to the chancery clerk or purchase clerk who shall submit a written report monthly to the Board of Supervisors. The report shall include an itemized list of all expenditures and use of the credit cards for the month, and such expenditures may be allowed for payment by the county in the same manner as other items on the claims docket. An itemized list of expenditures is not being submitted to the board. Also, of the items selected for testing nine credit card purchases were made without the Chancery Clerk or Purchase Clerk obtaining a receipt from the County employee or supervisor. Failure to enforce these requirements could result in the misuse of the credit cards for unauthorized and unallowable expenses. Recommendation The Board of Supervisors should ensure that all receipts charged to the County’s credit cards are submitted as required. They should also ensure that a monthly report itemizing the expenditures and use of the credit cards is submitted to the Board of Supervisors as required. Chancery Clerk’s Response We require all users to bring back a receipt for each purchase made on the county credit cards. 6. The final amended budget should be recorded in the minutes. Finding Section 19-11-11, Miss. Code Ann. (1972), states the board of supervisors shall by resolution, approve and adopt the budget as finally determined, and enter the same at length and in detail in its official minutes. The resolution to approve and adopt the budget as finally determined was recorded in the minutes of the Board of Supervisors, but the actual budget in detail was not recorded in the minutes. Recommendation The County should ensure the final amended budget is recorded in length in the minutes. Chancery Clerk’s Response We will comply fully. 7. County signed warrants without sufficient money, Finding Section 19-13-43, Miss. Code Ann. (1972), prohibits the signing of warrants or the delivery of warrants until there is sufficient money in the fund upon which it is drawn to pay the same. Warrants were issued on funds that did not have sufficient money to pay the warrants. At various times during the year, the following funds had negative cash balances: (a) Garbage Disposal Fund (b) Coldwater L&P Project Fund (c) Senatobia & Coldwater Emergency Generator Project Failure to have sufficient cash balances in county funds prior to writing checks on these funds results in other funds’ cash being used for purposes other than their intended purpose. Rcommendation The Chancery Clerk should ensure that no warrants are signed or delivered until there is sufficient money in the fund upon which it is drawn to pay the same, as required by law. Chancery Clerk’s Response We will make the necessary arrangements to have the money in the funds prior to issuing warrants. Board of Supervisors 8. Expenditures in excess of budget Finding Section 19-11-17, Miss. Code Ann. (1972) provides that actual expenditures should not exceed amounts budgeted. While conducting field work it was noted that the General Fund and the BMW General Obligation Bond Fund exceeded its budgeted expenditures. Recommendation The Board should comply with Section 19-11-17, Miss. Code Ann. (1972). Board of Supervisors’ Response We intend to make the necessary arrangements to prevent this from happening in the future. Tate County’s responses to the findings included in this report were not audited and, accordingly, we express no opinion on them. This report is intended solely for the information and use of management, the Board of Supervisors, and others within the entity and is not intended to be and should not be used by anyone other than these parties. However, this report is a matter of public record and its distribution is not limited. /s/F.O. Givens & Co. F.O. Givens & Co. Certified Public Accountants May 23, 2014 Published by order of the Board of Supervisors of Tate County, Mississippi on this the 4th day of August, 2014. WAYNE CROCKETT Clerk of the Board of Supervisors and Chancery Clerk of Tate County, MS Publish: 8/19/14
8/23/2014
Current Conditions
95°F
Sunny
Senatobia, MS
Radar & More >>
Advertisers
click ad below for details
  • Show All Ads